We follow the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents.  Child protection matters or behavioural incidents between children are not regarded as incidents and there are separate procedures for this.

Since the outbreak of Coronavirus all incidents will be recorded as set out under government guidelines.  See separate policy for Coronavirus and latest updated guidance.


Our accident book;

  • Is kept safely and accessibly.
  • Is accessible to all staff and volunteers, who know how to complete it.
  • Is reviewed at least half termly to identify any potential or actual hazards.

Ofsted is notified of any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult within 14 days of the incident occurring.

When there is any injury requiring general practitioner or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences.

Dealing with incidents

We meet our legal requirements for the safety of our employees by complying with RIDDOR.  We report to the Health and Safety Executive;

  • Any accident to a member of staff requiring treatment by a general practitioner or hospital.
  • Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
  • Any dangerous occurrence is recorded in our incident book.

Our incident book

  • We have ready access to telephone numbers for emergency services, including local police. As we rent the premises we ensure we have access to the person responsible and that there is a shared procedure for dealing with emergencies.
  • We keep an incident book for recording incidents including those that are reportable to the Health and Safely Executive as above.
  • These incidents include:
  • Break in, burglary, theft of personal or the setting’s property.
  • An intruder gaining unauthorised access to the premises.
  • Fire, flood, gas leak or electrical failure.
  • Attack on member of staff or parent on the premises or nearby.
  • Any racist incident involving staff or family on the centre’s premises.
  • Death of a child or adult.
  • A terrorist attack or threat of one.

In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it-or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.

In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety Policy will be followed and staff will take charge of all children. The incident is recorded when the threat is averted.

In the unlikely event of a child dying on the premises, the emergency services are called, and the advice of these services are followed.

The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own file.

Further guidance

RIDDOR Guidance and Reporting Form


Published: 15th September 2021
Review: September 2022
© Jack in the Box Playgroup Limited trading as Jack in the Box Playgroup.